Benchmarks & Client Cases

Process Efficiency in the Public Sector 

The Challenge

productivity-time-distribution

span-of-control

Problem


• Large number of pending cases

• High average process Lead Time

• Unbalanced distribution of workload between team members



Root Causes


• Inefficiency in process handling as a result of non-value added tasks and overprocessing

• Lack of flow in process execution caused by errors, leading to process restarts

• Span of control do not allow for appropriate management and reporting

• Poor planning: workload at each process step versus resource capacity

The Solution

span-of-control-productivity

• Mizusumashi to reduce time spent on document transportation and create pace 

• Process Design to reduce redundant or non-value added tasks, creating flow and reducing process Lead Time

• Office Standard Work to improve task efficiency and automate procedures

• Daily KAIZEN™ and Leaders KAIZEN™ to adjust span of control to a manageable ratio; helping plan team workload and keep track of service level KPls on a regular basis

The Results

The project had a payback period of 5.5 months with an the annual savings of $530k


Time spent on joining papers tasks

Non-value added tasks

Time spent on non-value added tasks reduced by 25% 

Productivity

Productivity

Overall productivity increased by 15% 

Total inventory

Total inventory

Inventory coverage reduced by 10% 

Consumable stockouts

Consumable stockouts

Consumable stockouts eliminated



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